Employees come and go, what remains is their contribution to the organization’s growth and the long-lasting relationships they have built over time. Having said that, it is painful and difficult to let go of a human resource basically in two cases. One, obviously when the person leaving has proved to be an asset to the company and losing them would be a great loss to the whole organization. The second scenario arises when someone resigns without completing ongoing assignments, has uncleared dues, possesses company property or absconds from work without prior notice.
In both cases, management and HR professionals sometimes tend to panic and make impulsive decisions. But as an employer, you need to stay calm & polite and say good-bye with grace if you get a chance. Don’t just simply download a relieving letter format and hand it over to the one leaving and perform every single formality that needs to be done.
Let us walk you through a few steps that you can take to avoid any nuisance whenever an employee quits the job:
Try To Retain Them One Last Time
Whatever be the reason behind their resignation, you should make a final move for retaining your employees. Tell them how much you value them and are ready to consider valid options, if any, to make them stay. If an employee is worthy, you can offer them additional benefits or even a considerable hike in salary so that they can give it a second thought and reevaluate leaving your side. Organize one personal meeting and try to know why they are willing to leave the organization. Finally, make negotiations with them in their employment bond so that all the time, effort and resources that you have invested in them so far do not go in vain.
Do Not Start Or Promote Gossip
At times, when an employee resigns, it becomes a big bad talk! The other coworkers start gossiping and spreading different kinds of rumours about the situation/ person. Now, as an employer, you should be the last one to incept such an atmosphere in your organization, get involved in any nuisances or promote them. It could also evoke the intention of quitting in the minds of other employees. Thus, your sole aim must be to prevent other employees from blabbering and focus on their work otherwise, it could adversely impact productivity.
Throw A Farewell Party In Honor
It sounds a little inappropriate, but this is the most exciting thing about resignations! You can light everyone’s mood up by planning a farewell party for the parting member of your company. In the last moments of sadness, it will definitely bring a smile to their faces. Besides, this thoughtful gesture will show that you wish the best for your employees even after they leave. So, bring the cake, light some candles, blow a lot of balloons and say cheese!
Issue All The Required Documents
There is no need to be stingy with the to-be ex-employee. You can cordially proceed with the formalities that are necessary to maintain the repute of the company and equally important for the concerned person. When an employee resigns from his organization, there is some documentation to be done, papers to be signed and letters to be issued. So, if they have finally decided to go, it is your responsibility to get the paperwork done and checked such as No Dues Certificate, No Objection Certification, Experience Letter Format, Relieving Letter, Full and Final Statement, and Salary Slips.
Leave Scope For Reconnection
“The best way to end something is to end on a good note”. Before you download that relieving letter format, start to look for a replacement and post job vacancies, make sure that there is no baggage from the previous employee. When you are releasing the documents and sending the final mail to the person, use a cordial tone and do not forget to mention how you would like to collaborate with them in the future. You never know whom you bump into again in life and what wonders it can do for you.
About The Author
Michelle Joe
Michelle Joe is a blogger by choice. She loves to discover the world around her. She likes to share her discoveries, experiences, and express herself through her blogs. You can find her on twitter
